AI DEPO

What we build · AI & Automation

Take the busywork
off your team’s plate.

AI agents, assistants and automations fitted to the tools you already use, with your people approving anything that matters.

What we automate

Hand the busywork
to AI that knows your business.

We start where the hours go: the calls, forms, follow-ups and paperwork that pile up every day.

Agents & workflow automation

Calls, intake, scheduling and follow-up

AI agents that run the routine steps of your day from start to finish, and hand off to a person whenever a decision needs one.

  • Missed calls answered, texted back and logged
  • New inquiries sorted, scheduled and confirmed
  • Quotes, estimates and invoices drafted for approval
  • Follow-ups that go out on time, every time

ExampleA call comes in after hours. The caller gets a text back right away, their details land in your job system, and your office sees a summary first thing in the morning.

Data & reporting

See the business at a glance

We pull the numbers out of spreadsheets, accounting, scheduling and customer systems and turn them into reports the owner actually reads.

  • Weekly reports assembled automatically
  • Data from separate tools brought together
  • Forecasts for busy and slow seasons
  • Clean, trustworthy records to build on

ExampleMonday’s report on jobs booked, revenue and open estimates is waiting in your inbox, without anyone copying numbers between systems.

AI safety & data controls

Safe, approved AI for everyone

We turn scattered personal AI use into approved tools with clear rules: who can use what, which data can go where, and what gets checked.

  • A simple, written AI policy for your team
  • Access controls and approved accounts
  • Guardrails on sensitive customer data
  • Monitoring of what AI systems touch

ExampleStaff stop pasting customer details into personal chat accounts, because the approved tool is easier and already set up for them.

Private AI & ongoing operations

Running, maintained and supported

Where your data policy requires it, models run on hardware your business owns, and we specify, install and operate it. Otherwise we run everything for you in a managed cloud.

  • Private AI on hardware you own, run by us
  • Managed cloud operation when that fits better
  • Updates, monitoring and fixes after launch
  • A person to call when something changes

ExampleA clinic keeps patient-related work on its own on-site machine, while AI Depo handles updates and support.

How it’s delivered

Built with your team, not just for them.

Every build follows the same five-step approach: assess, revamp, build, adopt, scale.

  • Fits your toolsBuilt into the software your team already uses wherever we can.
  • Human checkpointsYour people approve anything that needs judgment.
  • Proven on real workTested side by side with the old way, with a way back, before anything switches over.
  • Trained and documentedOn-site training and plain-language guides for every role.

Local AI, two ways

Local means we show up, and your data can stay home.

  • Local deliveryWe work with local and regional businesses, in person. Assessments, rollout and training happen at your counters, job sites and front desks, not over a webinar.
  • Local hardware, if you need itWhen your data policy calls for it, models run on hardware your business owns, and we specify, install and operate it. Otherwise we run it for you in a managed cloud. You never have to run servers yourself.

Get started

Start with an on-site
AI assessment.

Tell us about your business. A person reads every email and replies with next steps.

Book an AI AssessmentSee how it works